Agenda February 2018

Lydiard Millicent Parish Council
Notice of Meeting and Summons to Attend

Councillors : Dean Cobb, Andre Kayani, Vernon Montgomery, Sian Penning, Alan Pfleger (Chairman), Richard Selwood, Mike Sharp, Phil Shepherd, Sarah Hill Wheeler.
In accordance with schedule 12, para 10(2) of the Local Government Act 1972 – Notice is hereby given that a meeting of Lydiard Millicent Parish Council will be held on Thursday 1st February 2017 in the Parish Hall, Lydiard Millicent, commencing at 7.30pm.

DEBORAH BOURNE, Parish Clerk, 25 January 2018

Hills Homes have requested they attend just prior to this meeting. They wish to develop a plot of land within the village and would welcome a discussion with the
Parish Council prior to a Planning Application being submitted.

Public Question Time: Members of the public are invited to make representations to Lydiard Millicent Parish Council on any matters relating to the work of the Council (Public Bodies [admission to meetings] Act 1960), before the meeting commences (limited to 10 minutes). Every effort will be made to give accurate answers to all questions, but in some cases further research may be necessary when an answer will be given by the Chairman or Clerk as soon as possible.

Neighbourhood Watch Representative, Community Speed Watch Co-ordinator and Neighbourhood Plan Steering Group will be invited to address the Council at this time.

Report from Wiltshire Councillor: An opportunity to put questions to and receive information from the local Unitary Councillor Mollie Groom.

1. Apologies for Absence: The Council is asked to note any apologies and to accept reasons they consider to be appropriate.

2. Declarations of Interest: To receive Declarations of Interest in accordance with the Code of Conduct adopted by this Council in July 2012. Members are
reminded that it is their personal responsibility to make sure the Register of Interests contains up to date information. If changes are needed please contact the
Clerk, who can arrange for the changes to be carried out.

3. Minutes: To confirm and sign as a true record Minutes of the Meeting held Thursday 4th January 2018.

4. Chairman’s Announcements: General updates and information not requiring a formal decision from the Council will be relayed at this point.

5. Outside Body Representatives
As a result of Andrew Harris’ resignation from the Parish Council there is a vacant seat on the Parish Hall Trust. The Parish Hall Trust comprises of 12 members; five individuals and seven representatives from groups who use the Parish Hall on a regular basis. These positions are confirmed at each Annual General Meeting (usually in April).

Any member of the council wishing to take on this role should consider the following: although the position is as representative of the organisation, it is the individual who will become the Trustee and be bound by Charity Law. Whilst acting as a Trustee, they must always put the interests of the Trust first, even if it is to the detriment of the group (in this case the Parish Council) they are representing. Best practise would be for Councillors to record their Trustee status on their Register of Interests and not take any part in debate or decisions concerning the Parish Hall during Council meetings; as a Trustee there is a pecuniary interest for the Councillor appointed. Members are encouraged to speak to the Clerk prior to the meeting for further information on this appointment if they would like further details. The Council is asked who it wishes to nominate as its representative on the Parish Hall Committee.

Andrew Harris also represented Lydiard Millicent Parish Council, together with Mike Sharp, at the bi-monthly Royal Wootton Bassett & Cricklade Area Board meetings. These meetings are open for everyone to attend, both Councillors and residents. The next meeting is to be held on Wednesday 21st March 2018 in Royal Wootton Bassett commencing at 6.00pm for coffee and networking. These meetings are open to everyone.

6. Planning Matters:

a. The Council is asked to note the following decisions made by Wiltshire Council since the last meeting:

- 17/11298/FUL – 30 Stone Lane,  Lydiard Millicent

Proposed single storey side extension, new roof covering and gable windows to existing outbuilding

Decision : Approve with Conditions

- 17/11473/FUL – Greenacres, Greenhill Conversion of garage, new porch to side, new detached double garage with store and 1st floor roof height increase to existing bedroom.

Decision : Approve with Conditions

b. The Council is asked to confirm the Planning Working Group comments on the following Planning Applications from Wiltshire Council.

- 17/12228/FUL – The Old Bakehouse, 21 The Street, Lydiard Millicent Proposed Garage

- 17/12113/FUL – Unit 4 Bagbury Park, Lydiard Green
Change of use to education and training use with ancillary storage and/or B1 use (flexible application)

- 18/00229/FUL – 10 The Moors, Stone Lane, Lydiard Millicent
Proposed side extension

- 17/08735/FUL – Land at Church Place, Lydiard Millicent
Provision of new public open space, footpath, play area, nine homes and associated infrastructure.

7.  - Appendix A
a. To note payment of regular monthly and standard accounts; which have previously been reviewed and signed by two Councillors as required under
the Council’s Financial Regulations.
b. To authorise non standard payments, Clerks reimbursements and expenses.

- The Clerk wishes to purchase on-line mapping software for the Councils use. The cost will be £100 per annum. The mapping software would be similar to Wiltshire Councils, where several layers can be placed over the basic parish map. Each layer can hold linked information (location of Grit Bins, Waste Bins; Areas covered by grass cutting contracts etc). It should also prove useful as a Community Engagement Tool later.

Details can be viewed here : or look up Parish On-Line on YouTube to see how mapping can be used.
The Council is asked if it wishes to purchase Parish On-Line mapping software.

8. Community Days
a. Litter Pick/Parish Tidy
Wiltshire Council is promoting a Big Clean this year during the weekend of 3rd/4th March; an alternative date of Sunday 25th March has been suggested by some members.
The Council is asked if it wishes to organise a Parish Litter pick this year, and if necessary to set a date.
b. Picnic in the Park
Whilst discussing ways in which more use can be made of the Recreation Field a suggestion was made for a “Picnic in the Park” type event. Suggested themes would be: arrange for a local swing band to play, with complimenting choirs; a children’s fun day, with races and child friendly activities; or, a small orchestra for a Proms type event. Residents could attend; bringing a blanket to sit on and a picnic to enjoy an afternoon’s entertainment during the summer. The event would help to bring the parish together, by having a shared experience. 
The Council is asked if it wishes, in principle, to investigate this type of event further.

9. Footpath LMIL 70 - Appendix B
Cllr Phil Shepherd has prepared a discussion paper in order to progress regeneration of the Public Right of Way behind The Sun Inn, the vehicle
workshops, and back to The Street at the Parish Council noticeboard. It is hoped this will go some way to providing a safe route for children to and from school.
Cllr Shepherd will present this item, when the Council will be asked:
i. Does this work need to be carried out? Could it potentially help children get to and from school more safely?
ii. To consider how the effectiveness of the project will be measured if it goes ahead.

10. Parish Identity Signs / White Gates - Appendix C
Residents have, for several years, been requesting that their community identities are marked within the parish; either with verge gates or location signs.
The Highways Working Group has put together a report, recommending that the Council install signage around the parish. The report is attached for information;
the Highways WG will answer any questions from members.
The Council is asked if :
i. It accepts this recommendation from the Highways WG.
ii. This project should be completed in more than one budget cycle, taking into consideration the high costs involved.

11. Date of Annual Council Meeting / Annual Parish Meeting
The Annual Council meeting had been arranged for Thursday 3rd May but due to holidays it is requested this meeting be rescheduled to Thursday 17th May or
Thursday 24th May, which is the date of the Annual Parish Meeting.

12. Date of Next Meeting
The next meeting of Lydiard Millicent Parish Council will be on Thursday, 2nd March 2017, commencing at 7.30pm in Lydiard Millicent Parish Hall.

13. Exclusion of the Press and Public
The Council is asked that members of the public and press be requested to leave the meeting to allow discussion of establishment, property and finance matters as it is considered the publicity would be prejudicial by reason of the confidential nature of the business to be transacted.

14. Cricket Square
The Council is asked to consider the confidential report on the cricket square at Lydiard Millicent Recreation Ground.