Minutes February 2018

MINUTES of the meeting held by Lydiard Millicent Parish Council on Thursday 1st February 2018, in the Parish Hall Lydiard Millicent, commencing at 7.30pm.

PRESENT: Cllrs Dean Cobb(vice-chairman), Sarah Hill Wheeler, Andre Kayani, Vernon Montgommery, Sian Penning, Richard Selwood, Mike Sharp, Phil Shepherd. Mrs Deborah Bourne (Clerk).

Also Present: Eleven members of the public, plus Mike Tinson & Andy Shepley (on behalf of owners to Baileys field).

Public Question Time: Mike Tinson and Andy Shepley gave a brief presentation showing initial ideas for the development of ground next to the motor sales business in the middle of Lydiard village. First ideas include a number of dwellings and some Open Space. As application proceeds there will be further presentations. Mike Tinson and Andy Shepley requested another meeting with Parish Councillors as their input would be welcomed at this early stage.
Various questions were raised by parishioners about the proposed development, and other local issues.

Neighbourhood Watch: There have been some crimes in Royal Wootton Bassett recently. Details can be found on the NHW Facebook page.

Community Speed Watch: Currently Alan Pfleger is looking to hand the co-ordination of this group to another volunteer. This is a Community activity and a replacement will be found from within the group.

Wiltshire Council Report: Wiltshire Cllr Mollie Groom sent her apologies; there was no written report available.

Due to the absence of Cllr Alan Pfleger at this meeting the chairman’s role will be taken by the vice-chairman.

012/18 Apologies for Absence
Apologies for absence were received from the chairman, Cllr Alan Pfleger; he had work commitments.

013/18 Declarations of Interest
There were no Declarations of Interest regarding any items on this agenda.

014/18 Minutes
It was RESOLVED to adopt the minutes of the meeting held Thursday 4th January 2018 as a true record. These were duly signed by Cllr Dean Cobb.

015/18 Chairman’s Announcements
There were no Chairman’s announcements.

016/18 Outside Body Representatives
As a result of the resignation of Andrew Harris from the Parish Council another representative is required to attend the Parish Hall Trust meetings. According to
Lydiard Millicent Parish Hall Trust deeds the representative must become a Trustee of the Hall. Councillors were reminded that as a Trustee, they must put the interests of the Trust first and adhere to Charity Law whilst in this capacity. It would also be prudent to take no part in decisions taken by the Parish Council concerning the Parish Hall, as a Trustee it may be considered there is a pecuniary interest.

RESOLVED to elect Cllr Mike Sharp, as Trustee, to the Parish Hall Committee.

Further RESOLVED that any member of the Parish Council shall attend the Royal Wootton Bassett & Cricklade Area Board meetings; residents of the Parish
will also be encouraged to attend these public meetings.

017/18 Planning Matters
a) The Council noted the following decisions made by Wiltshire Council since the last meeting:

- 17/11298/FUL – 30 Stone Lane, Lydiard Millicent Proposed Single Storey Side Extension, new roof covering and gable windows to existing outbuilding.

Decision : Approve with Conditions

- 17/11473/FUL –Greenacres, Greenhill Conversion of Garage, New Porch to side, New Detached Double Garage with Store and 1st Floor Roof Height increase to Existing Bedroom.

Decision : Approve with Conditions b) Planning Applications from Wiltshire Council, previously considered by the Planning Working Group.

- 17/12228/FUL – The Old Bakehouse, 21 The Street, Lydiard Millicent. Proposed Garage.

RESOLVED that there were No Objections to this application ii.

- 17/12113/FUL – Unit 4 Bagbury Park, Lydiard Green, Change of use to education and training use with ancillary storage and/or B1 use (flexible application) RESOLVED to send the following to Wiltshire Council:

“LMPC object to the application because of the potential negative impact on traffic and highway safety. This is particularly so at the busy peak times. (Parking restrictions are planned for the road between the Beeches and the Butts, and it is conceivable that this will push the parking further west along the road towards the site). It is unclear whether there are sufficient parking spaces to meet the demands of a training centre which could potentially have a large number of students and staff coming and going throughout the day.

Whilst LMPC is broadly sympathetic to the aims of the prospective occupier, and notes the Travel Plan, development should be in accessible locations (CP60), which the current site is not (not on a frequent bus route). The change of use will change the nature of the business park and increase the volume of traffic on site and in the immediate vicinity. Whilst the Travel Plan goes some way to addressing this, changing the unit's permitted use is likely to have longer term ramifications, particularly on vehicular movements, when the occupier changes. This is particularly pertinent as we understand the proposed occupation by Uplands Trust is only temporary, whilst another site is being prepared. If Wiltshire Council is minded to grant this application, LMPC would respectfully request the permission granted is temporary and only for use with this applicant; that similar conditions be imposed as were attached to the earlier permission, 16/09020/FUL, mainly condition 3 in the decision notice.”

- 18/00229/FUL – 10 The Moors, Stone Lane, Lydiard Millicent
Proposed side extension.

RESOLVED that No Objections be sent for this application.

- 17/08735/FUL – Land at Church Place, Lydiard Millicent
Provision of new public open space, footpath, play area, nine homes and associated infrastructure.
Discussion included:
- Objections contained on Planning website, there were comments from Residents and the Highways department
- Safeguarding the Open Space provision
- Drainage of the area – it was thought there are natural springs at this location
- Is there provision for a car park?
- General poor comments on Wiltshire Council website
- Visual impact on Village views, especially as the location is opposite the Church
- Safety of children walking to and from school
- Sympathy towards housing, especially affordable housing.
RESOLVED to send the following comments to Wiltshire Council Planning Department:

“Although the Council supports in principle a scheme like this, especially the included Affordable Housing element, fears were raised about the position of the development. Access to and from the site is very concerning in an already congested area; this is the main route to school, an added junction for children and parents to negotiate may make a dangerous walk along the very narrow footway even more so. Whilst the Parish Council accepts it does not have the expertise of the Highway Authority, it supports the objections already given by them. Concerns raised by the Conservation officer, were also noted and supported.”

018/18 Finance
a. Standard and regular monthly payments were noted by Councillors. These accounts had previously been reviewed and the cheques signed by two
Councillors as required under the Councils Financial Regulations.
b. Clerk requested authorisation to purchase mapping software for the Council. This will enable easier control of the Councils assets and closer monitoring of
the Councils contracts.
RESOLVED that the Clerk purchase mapping software; the cost of which will be approximately £100 per annum.

019/18 Community Days
a. Litter Pick/Parish Tidy
The Keep Britain Clean Great British Spring Clean takes place this year 2nd to 4th March. Several dates were discussed, having a litter pick in warmer weather
may encourage more community involvement. Suggestion made to write to fast food outlets asking for help/donations/sponsorship.
RESOLVED to hold a Litter Pick/Parish Tidy over weekend of 19th to 20th May.
This event will be publicised around parish, on website and various other formats. It is hoped this year will see more involvement from residents.
b. “Picnic in the Park”
Discussion was held on a “Picnic in the Park” type event, to promote Community cohesion, and raise awareness of parish groups and organisations
including the Parish Council. Various themes were discussed. It may be possible to arrange a small event this year and to hold a bigger event in a year or
RESOLVED, in principle, to hold a Parish event on the Recreation Field during the summer. This will be a positive way to involve residents, and encourage a
community spirit.

020/18 Footpath LMIL 70
Cllr Shepherd presented a proposal to improve the Footpath behind the Sun public house and motor vehicle businesses on the Street. If improved, children
could use this as a safer route to and from school.
RESOLVED that this project should be continued; Clerk to investigate applying for a grant from Wiltshire Council under its PIGS scheme. There are some
safety issues (fencing to separate footpath from businesses) that must be addressed; advice to be sought from the Senior Rights of Way Warden at
Wiltshire Council.

021/18 Parish Identity Signs / White Gates
In response to residents’ requests for their hamlets to be recognised, the Highways WG recommended installing new Parish and Hamlet signs together
with White Gates at some locations around the parish.
Discussion held on whether White Gates do impact on driver speed. These are the most expensive item in this project.
RESOLVED to accept the recommendation from the Highways Working Group; progression should be over two or three years. This will allow for adequate
budgeting and consideration of the project. 

022/18 Date of Annual Council Meeting / Annual Parish Meeting
The Annual Council meeting had previously been arranged for Thursday 3rd May, but due to holidays it is requested this meeting be rescheduled to Thursday
17th May.
RESOLVED that the Annual Parish Council Meeting be held on Thursday 17th May 2018, commencing at 7.30pm. Due to the change of date it may be
necessary to hold the meeting in the Jubilee Club House, Meadow Springs.

023/18 Date of Next Meeting
The next Parish Council meeting is scheduled for Thursday 1st March 2018. Due to other appointments which can not be changed the Clerk requested the meeting be moved to Thursday 8th March.
RESOLVED that Lydiard Millicent Parish Council will hold its next ordinary meeting on Thursday 8th March 2018 commencing at 7.30pm. Due to the Parish
Hall being used by another organisation, the meeting will take place in the Jubilee Club House, Meadow Springs.

024/18 Exclusion of Press and Public
RESOLVED to request members of the press and public leave the room to allow discussion of establishment, property and finance matters as it is considered the publicity would be prejudicial by reason of the confidential nature of the business to be transacted.
025/18 Cricket Square
A confidential report was presented to members by Cllr Richard Selwood. The report contained financial and prospective usage details. Publication of this
information at this time may have a detrimental effect on the prepared draft business plan.
RESOLVED that the Cricket Square be used for the 2018 season and a decision will be made in September about continuing into 2019 and onwards. It was also
RESOLVED that the Open Spaces Working Group collects further information and contact other Parish Councils who already manage grass wickets.
It was further RESOLVED that no additional money be spent on the Square before the end of the financial year (31st March 2018).

The meeting closed at 10.25pm
Cllr Alan Pfleger